Facilitate employee onboarding and offboarding


  • Capitalize on employees’ know-how before they leave
  • Make it easier for new recruits to take up new positions

How to meet these challenges

elqano automatically maps employee knowledge by indexing an identified document perimeter. This mapping makes it possible to know who has worked on what, so as to connect people who can help each other while capitalizing on their knowledge.

Develop more agile, horizontal collaboration

  • All employees participate and can be knowledgeable, regardless of seniority.
  • Knowledge is no longer shared at certain points in an employee’s life, but throughout. This reduces the loss of know-how associated with employee departures.
of questions asked by new arrivals / juniors
of questions answered by managers
potentially saved per answer for newcomers/juniors

By directly connecting the right experts, regardless of their official function, elqano enables us to move towards a more decentralized, horizontal form of collaboration. More collaboration between seniors and juniors

Monika Eglseer, Responsable Knowledge Management chez ROI
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Bastien Detraz
Responsable Data Management
Louis Vuiton

New entrants who don’t yet have a large network and few skills have a means of supporting them as they build up their skills and develop their network


What is employee integration?

Onboarding refers to the process of familiarizing and involving a new employee with the company and its working environment. This can include training on the company’s products, processes and policies, as well as introducing colleagues and work equipment. The aim is to enable a new employee to feel comfortable and involved in their work, which can improve motivation, productivity and job satisfaction.

What is off-boarding ?

Offboarding or employee disintegration is the opposite process to employee integration. It focuses on the smooth transition of an employee out of the company, ensuring that all contractual obligations are met and providing assistance with the transition to a new job. This can include activities such as handing over documents, transitioning ownership of company assets, training on credentials and skills for the future job, and providing resources for the transition to the next job. The aim is to ensure a smooth departure for the departing employee and minimize the impact on the company and other employees.

What are the challenges of employee integration?

Employee onboarding can present a number of challenges for a company, such as reduced motivation and productivity, job dissatisfaction and increased employee turnover, additional costs for the business, a negative reputation for employability and corporate culture, and a lack of cohesion within the team.

Integrating and disintegrating employees: what are the challenges?

Onboarding and offboarding are two equally important stages in the integration of a new employee. These two testing phases are real challenges for companies.

Challenge No. 1: Establish good communication
Ensuring clear and effective communication with new and departing employees is crucial to guaranteeing a smooth transition.

Challenge n°2: Good time management
The integration and disintegration of a new employee takes time, and can sometimes cause disruption to company activities. It’s important to organize and plan ahead to minimize disruption.

Challenge no. 3: Capitalize on in-house knowledge
Before one of your employees leaves, make sure you have gathered all his or her knowledge so as not to lose any useful data in the short, medium and long term. This same information can also be used to help a new arrival or replacement take up a new post.

Challenge No. 4: Control costs
The integration and disintegration of employees can generate significant costs for the company, such as recruitment, training and departure costs.

Challenge no. 5: Maintain productivity levels
The integration and disintegration of employees can have an impact on company productivity, so it’s important to manage transitions effectively to minimize this impact.

Challenge no. 6: Develop a positive corporate culture
Ensuring the successful integration of new employees into the corporate culture is a major challenge. It is important to make them aware of the company’s culture and values to facilitate their integration.